Writing Skill Letter Writing
Letters may be divided into the following classes:
Private or Personal letters are those that relate to personal matters concerning the writer and the addressee (ব্যক্তিগত চিঠি — সাধারণত আত্মীয়-স্বজন ও বন্ধুবান্ধবদের নিকট লেখা চিঠি)-
Business or Commercial letters are those that are written by businessmen for business purposes (ব্যবসায় সংক্রান্ত চিঠি ).
Read And Learn Also WBBSE Class 9 English Writing Skill
Official letters are those that are written by persons in their official capacity. They may be strictly official or demi-official.
Social letters are those that are written to invite persons to some ceremonial function, private or public ( সামাজিক অনুষ্ঠানে নিমন্ত্রণের চিঠি).
Letters to the Press are those that are written by members of the public to the editors of newspapers on matters of public interest (সংবাদপত্রে প্রকাশের জন্য চিঠি).

The form of a letter may be best understood from the following example:
135, regent Estate,
Kolkata-700092.
28th February 2005
My dear Sushmita,
It is a great pleasure to receive your letter after a long time. I am very glad to learn that you are coming here during the Puja holidays.
It is indeed a piece of good news, for we have not met for a long time.
I have already made plans to enjoy the holiday together. I hope you will appreciate it. More when we meet. I am looking forward to meeting you.
Yours ever,
Sumona
Stamp
Sm. Sushmita Kar,
C/o. Sj Prakash Ch. Kar,
or
(প্রাপকের ঠিকানা)
P.O. Andal,
Dt. Burdwan.
PIN-713321
Specimen Private Letters
1. You have not heard from your brother for a fortnight. Enquire about his health. Also, add that you have done exceptionally well in the last annual examination.
57 College row
Kolkata-700073
14Dec.2007
My dear Brother,
I have not heard from you for a fortnight. Please let me know as early as possible how you are all doing.
The results of the Half-yearly Examination have just been announced.
You will be glad to learn that I have stood first in all the subjects.
Nothing more for the present. I am all right. With best regards to you and your mother, and love for Kutu,
Stamp
Prof. S. C. Kar
P. O. Krishnagar
Dist. Nadia
Yours affectionately,
Subodh
2. Write a letter to your friend who is ill.
2A, ‘B’ Block
Kalyani
5th July, 2006
My dear Santi,
Just came to know that you are down with a fever. I also learnt that the doctor has diagnosed the illness as typhoid.
But don’t be worried, it is not a serious illness now. Many good medicines are available in the market.
You are under the care of Dr. Roy who is a good physician. I am sure you will come round and resume your normal life in two weeks. I hope to see you sometime next week.
With best wishes,
Yours truly,
Dipti
3. Write a letter to your friend inviting him to your birthday party.
P-3/2, Lake Gardens,
Kolkata-700045.
21st Oct. 2006
My dear Sumona,
You will be glad to know that my birthday comes off on 4th November.
I have arranged a small party at our house in the afternoon at about 5 p.m. on that day.
I would earnestly request you to join the party. Nupur, Suchitra, Lila and some other friends have agreed to attend it and I sincerely believe you will also join us.
There will be lots of fun at the party. I am looking forward to seeing you.
Stamp
Sm. Sumona Roy,
C/o Prof. S. L. Roy,
10, R. B. Avenue,
Kolkata-700026.
Yours truly,
Banani
4. Reply to above
- Regretting
10, R. B. Avenue
Kolkata-700026
27th Oct. 2007
My dear Banani,
I am very thankful to you for your kind invitation to your birthday party.
But I am sorry to tell you that it would not be possible for me to attend the party, as I shall have to accompany my father that day to my uncle’s place to see my ailing grandfather.
How I wish I could join the party! I shall really miss such an opportunity of having a good time with you all.
I hope you will excuse me for this and will not take me amiss. Wishing you a happy birthday,
Yours ever,
Sumona
- Accepting
My dear Banani,
10, R. B. Avenue,
Kolkata-700026.
27th Oct. 2007
Thank you for your letter dated 21st October. I am extremely glad to hear about your birthday party.
How on earth can I afford to miss such a nice occasion? It will be a pleasure to join your birthday party.
I shall certainly reach your place by 4 p.m. on 4th November. Looking forward to seeing you,
Yours ever,
Sumona
5. Your friend has presented you with a fountain pen as a birthday gift. Thank him/her for that lovely present, expecting that it will bring you luck.
Siliguri
2nd March, 2007
My dear Aparna,
I am so glad to receive the Parker pen you sent to me as a birthday gift.
It was very nice of you to have remembered me on my birthday, and still nicer to present me with a wonderful gift with which I am writing this letter.
Every time I write something, my heart always thanks you. Indeed it was a great surprise a golden gift from a close friend like you.
I am overwhelmed by your great affection towards me and I only hope your kind present would bring me luck.
We all missed you badly at the party. Everybody was enquiring about you. Hope we shall meet soon. Please accept my love.
Ever yours,
Snigdha
6. Write a letter to your friend on how you have prepared yourself for the Madhyamik Examination.
Panskura
February 15 2007
My dear Ritesh,
I have not heard from you for a pretty long time. Perhaps this is due to want of time on account of the ensuing Madhyamik Examination.
I am sure your result in this examination will be in keeping with your school record.
For myself, I am not quite satisfied with my preparation. Some time back, I had an attack of influenza which left me very weak.
The result is, I cannot devote much time to my books. This is what is causing much anxiety.
In English particularly I am a bit nervous. Almost the same is the case with Bengali and Mathematics.
As to other subjects, I am not so much in doubt.
I am still very weak. Precautions, however, are being taken against a setback. Pray to God that I may pass through the ordeal smoothly.
With love,
Yours ever,
Santi
7. Write a letter to your brother about the usefulness of reading newspapers.
2, Kabir Road
Kolkata-700026
3rd Feb. 2006
My dear Arun,
Just received your letter. I am glad that you have started following my earlier advice. I now write on another thing-the usefulness of reading newspapers.
These days general knowledge forms an essential part of education. And the newspaper is the best means of acquiring this knowledge.
It keeps us abreast of current events all over the world. Modern newspapers also contain articles on various topics such as arts, science, politics, sports and games, etc.
They are very useful guides to all round knowledge. A man who does not read a newspaper regularly is like one shut up in a cloister.
Ignorant of current topics, he cannot take part in talks and discussions in an enlightened society and seems like a fish out of water in it.
Reading English newspapers will help you in enriching your vocabulary and understand sentence structure.
Armed with up-to-date general knowledge and a command of English, you can easily face the modern world with confidence.
So you must make it a point to read newspapers regularly. Hope this finds you all right. With love,
Yours affectionately,
Sharmila
8. Write a letter to your friend about some of your vain attempts at early rising.
43 B,
Santospur Avenue,
Kolkata-700075.
4th January 2006
My dear Apurba,
How I envy you! By rising at 5 a.m. every day you have an edge of a minimum of one hour over me.
I also tried to follow you but failed miserably. On the first night, I set the alarm clock to wake me up at 5 a.m.
But would you believe it? A cat jumped on the table, overturned the clock and broke it! In my attempt to get up early without an alarm clock, I often woke up too early.
Next, I pulled my cot to the window. At dawn, the first rays of daylight did wake me up all right, but I often felt so sleepy that I had to give it up altogether.
I feel that it is no use going against my nature. I am back to my old ways-getting off the bed at 7 a.m. I just cannot help it.
Hope this letter will find you all right.
Yours truly,
Kabir
9. Write a letter to your brother advising him to give up the habit of smoking which he has picked up recently.
[ Points smoking affects mouth, nose, respiratory organs – lung cancer- high blood pressure, heart diseases-very injurious ]
16, Shyambazar Street,
Kolkata-700003.
12th May 2007
My dear Suman,
I am sorry to learn that you have recently picked up the habit of smoking from some of your friends.
You must remember that smoking is a bad habit and it is injurious to health.
It causes various ailments affecting the mouth, nose and other respiratory organs besides the risk of developing lung cancer.
Heart diseases and high blood pressure are also sometimes caused by smoking.
All these often lead to premature death. You must, therefore, give up this bad habit immediately.
You must know that health is wealth and you should not neglect it.
With best wishes,
Yours ever,
Siddhartha
10. Write a letter to your friend describing the annual sports meet at your school.
P.o. Berhampur,
Dt. Murshidabad.
14th Jan 2006
My dear Pranab,
The annual sports of our school was held on Sunday last at the parade ground.
The sports meet was inaugurated by hoisting the national flag by chief guest Sir A. P. Roy, the District Magistrate.
This was followed by a march-past and a colourful drill display.
Then came the interesting events like 100 m. race, high jump, long jump, relay race, cycle race, etc.
The orange race and sack race for the juniors were the most interesting ones. I took part in the 100 m. race and high jump and came second.in 100 m. race.
There was great excitement among the students. The teachers also encouraged us very much.
The tug-of-war between the students and teachers was enjoyed by all. The teachers won the event. The item go-as-you-like created lots of fun.
The sports meet ended with a special item for the teachers, the musical chair.
The chief guest gave away the prizes. Hope you are keeping well. Please accept my best wishes.
Yours truly,
Joyjit
11. Write a letter to your friend inviting him to join you in visiting Darjeeling after the examination is over.
63, Beadon Street,
Kolkata-700092.
March 4, 2007
My dear Dipak,
Perhaps you will be glad to know that I am planning to visit Darjeeling with my family after the Madhyamik Examination is over. We shall spend a week visiting Darjeeling and some other places like Kalimpong and Mirik.
We shall start on 5th June. I am very much excited about it and would be glad if you also join us.
I have talked with my parents about your joining us and they have readily welcomed you. In fact, they will be too glad to have you with us.
So you need not hesitate to say ‘yes’ to my proposal. Write to me soon. I shall be waiting anxiously to hear from you.
Ever yours,
Sandip
12. Write a letter to your friend giving him / her a description of a cultural function held in your school. You have to use the following points:
[occasion of the function, date, time and place, short description, part played by you your impression.]
Balurghat 16th
Jan 2007
My dear Ashit,
A cultural programme was held in our school yesterday evening on the occasion of its foundation day.
A stage with a large pandal was set up in the school compound.
The school building and the pandal were tastefully decorated with festoons, flags and deodar leaves. A beautiful lighting arrangement was also made.
The programme began with a welcome address by our Assistant Headmaster.
This was followed by songs and recitations by the students. The Rabindrasangeet sung by Shyamal Roy of class IX charmed us all. Then followed the drama, Tipu Sultan.
I played the role of Tipu and won the applause of all. The function ended with a vote of thanks by the headmaster.
The whole function was very enjoyable. Hope you are all right.
Yours truly,
Swapan
13. Write a letter to your friend, giving him a description of an unforgettable incident in your life.
12/1, Regent Estate,
Kolkata 700 092.
3rd March 2010
My dear Partha,
The other day, I met with a serious accident as I was going to school.
While I was crossing the road, a motorcycle trying to overtake a bus hit me and sped away. I fell down on the ground.
I could not get up as I felt a strong pain in my right ankle which was seriously bruised.
It was also bleeding profusely. I felt nervous. A huge crowd gathered soon and they took me to the nearby hospital.
The doctor gave me some injections and plastered my right ankle. I had to rest in bed for one month before I could recover.
The memory of the incident haunts me till now. I was lucky that I could escape death.
I only thank God for this. Hope you are well. With love,
Yours ever,
Sanjay
14. You lent a book to a friend a long time ago but he has not yet returned it in spite of your verbal requests. Ask him politely to return the book explaining to him its urgency.
14, Kalighat Road,
Kolkata-26.
My dear Anjan,
Perhaps you remember, you took the book ‘Autobiography’ by J. L.
Nehru from me when you visited my house a few months back. I guess you have finished reading it by now.
The book actually belongs to my sister Amala from whom I borrowed it. She is coming here soon and I want to return it to her.
I shall be glad if you could return the book early so that I can give it back to her when she visits me next week.
Hope you are keeping well.
Yours ever,
Pranab
15. Write a letter to your foreign friend describing a festival in your country.
135, Regent Estate,
Kolkata-700092,
5th Sept,
2006
My dear Greig,
Hope you are keeping well. You wanted to know about the Durga Puja festival. Well, here it is.
The Durga Puja is the greatest festival of the Bengalees. It is observed once a year in the autumn.
The goddess Durga is the symbol of strength and power and she is worshipped along with her children Luxmi, Saraswati, Kartik and Ganesh.
The idol of Durga shows her as holding weapons in her ten hands and killing the demon. The goddess Durga symbolises the victory of good over evil.
The festival is held for four days with great pomp and splendour. Huge pandals artistically decorated and brilliantly illuminated mark the festival.
Men, women and children, dressed in new clothes, worship the goddess and seek her blessings.
This is also the occasion to meet others and exchange gifts and good wishes. Those who live abroad come home at this time to meet their relatives and friends.
It is really a very happy time for all. The festival ends on the fourth day when the images are immersed in rivers and tanks.
On the occasion of the Durga Puja schools, colleges and courts remain closed for a month.
This is also the occasion when people forget their differences and get together to enjoy the festival with all merriment.
This is undoubtedly the greatest significance of this wonderful festival.
Mr Greig Stanly
24, Kirkwood Irvine
California-92602
U. S. A.
Yours ever,
Santanu
16. You find in newspapers that cholera has broken out in the town of Bankura. Your friend Atanu Das lives there. Write him a letter asking him to take proper preventive measures.
17B, Salkia Road,
Salkia,
Howrah.
4.5.2006
My dear Atanu,
I find in The Statesman today that cholera has broken out in the town of Bankura. If it takes an epidemic form, I am afraid you and your family may fall easy prey to it.
So I’ll request you to take some preventive measures immediately. The first thing you all should do is to take vaccination without delay.
Cholera is a food-borne and water-borne disease. So don’t take any ready food from the open market. Don’t take any food that has remained exposed.
Keep all food-stuffs well covered so that house flies may not sit on them. Always use boiled and chlorinated water.
Maintain the proper sanitation of your surroundings. If you do so, you won’t catch the disease.
I’m sure you will act accordingly. Write to me telling me how you are all doing. With the warmest love,
Yours truly,
Santanu
17. While travelling in a bus you found a bag left by a passenger. There was an address in the bag. It was S. C. Das; 2/11 Duttapukur Road, Bankura.
Now write a letter to this person asking him to collect the bag from you. State when and how he will come. Write within 100 words.
60B, Kabir Road
Kolkata-700026
16th March 2007
Dear Mr Das,
Yesterday while travelling in a route 6 bus I found a bag under my seat.
With your name and address inside the bag, it is my duty to inform you of it. Please come down to my place to collect it.
You may come any day at my above address before 9 in the morning or after 6-30 in the evening.
My house is located just opposite the Southern Market on the main road.
You can reach here by Tollygunge tram or by any bus plying towards Tollygunge.
Yours faithfully,
X
18. Write a letter to your sister telling her about your visit to a place of interest.
Bally,
25 November, 2007
My dear Nupur,
I am just back from my first trip to Agra, and cannot resist the temptation of giving you a brief account of it.
My dream came true when last month our history teacher arranged a trip to Agra for us.
It was 24th October when we reached there. That very afternoon we were to see the famous Taj Mahal.
You can imagine our excitement when we were actually there. It is a masterpiece of architecture-all in marble.
We admired the four mosques with tall slender minarets and the huge central dome. The surroundings lend more beauty to it.
The mausoleum stands in the centre of a big garden with marble water channels, rows of fountains and stately cypress trees.
The tombs of Shah Jahan and his wife lie underneath the dome. We went to see the Agra Fort too.
When Shah Jahan was confined here, he spent his time gazing at the mausoleum of his creation from his prison window.
We saw things that we had read about in our books-the Dewani-i-am, the Diwani-i-khas, the Pearl Mosque and the Sish Mahal.
A visit to a place of historical importance does make history real and interesting.
Indeed, Agra is a unique place, and we enjoyed the visit thoroughly.
I would request you to go there once at your earliest opportunity.
I hope this finds you all quite well.
Yours sincerely,
Rumki
19. Write a letter to your friend telling him what you intend to do if you win the lottery.
“Sree Niketan”
Bose Para
P.O. Konnagar.
24th January 2012
My dear Subir,
Received your letter. It is really an amusing question you have set-what I shall do if I win the lottery?
Well, I never dream of winning the lottery even in my wildest dream. But, here is an answer to your curiosity.
If I win, say rupees two lakh fifty thousand, I shall set apart sums in different headings.
To start with, I propose to hand over 50% of the amount to my father for the welfare of our family.
Ten per cent will be kept in long-term fixed deposits to cover our educational expenses.
I shall hand over 15% to my mother to spend on my sister’s marriage.
Further, I propose to donate 3 to 5% to my needy relatives, and an equal amount to the local club. Another 15% will be reserved for emergencies.
I am now left with barely 10%. Well, perhaps it will not be too selfish if I keep 5% in my bank account and distribute the rest to my sisters equally.
I know very well that my plan to utilise lottery money will remain a distant dream.
Do write to me soon.
Yours ever,
Prabir
Writing Skill Letter Writing Letters to Newspaper
The following points are to be noted:
- The letter is to be addressed to the Editor
- The salutation generally is Sir (not Dear Sir)
- The subscription is Yours faithfully or Yours truly
- The name and address of the writer should always be given at the end even when they are not intended for publication. No newspaper publishes any anonymous letters.
Specimen
1. Write a letter to the Editor of a popular English daily within 130 words on frequent load shedding and cable faults in your locality.
The Editor,
The Statesman,
Kolkata-700001.
Sir,
Frequent power cuts are now the biggest curse in our daily life. Loadshedding due to a shortfall in power generation or cable faults is a matter of regular occurrence in our locality.
Houses, shops, and factories are affected. The whole industry gets paralysed.
Production hampers and factories run at a loss. Sometimes load-shedding continues for an indefinite period in the evening.
The students are the worst sufferers. They have to struggle with their studies in candlelight or oil lamps, straining their eyes.
The situation calls for immediate actions by the authorities for preventing greater calamities.
Dasnagar,
Howrah.
6th July 2007
Yours sincerely,
Bimal Basu
2. Prices of essential commodities are rising every day. This is affecting all classes of people. Write a letter of complaint to the editor of a newspaper.
To
The Editor,
The Statesman,
Kolkata-700001.
Sir,
Recently prices of essential commodities have gone up by leaps and bounds.
Ordinary rice now sells at Rs. 25, sugar at Rs. 45 and masoor dal and mustard oil at Rs. 70 a kilo.
Potato at Rs. 22 00 and onion at Rs. 4000 have reached an all-time high against the normal rates of Rs. 8 and Rs. 12 respectively.
Spices are scarce, coal and kerosene are out of the market. Medicines have become very dear and stationery goods have also followed suit.
Every item is beyond the reach of common people and there is no apparent reason for this.
It is high time the government took serious measures to bring down the price line of every essential commodity.
63, H.B. Town,
Sodepur.
10th June 2007.
Yours truly,
S. L. Roy
3. You do not like noise from loudspeakers at all hours during festivals. This disturbs you. You cannot sleep at night. Write a letter to the editor of a newspaper about it.
The Editor
The Statesman
Kolkata-700001
Sir,
I wonder how mikes add to the gaiety of our festivals. They blare out nothing but cheap film songs at all hours of the day and night.
As my house is very close to one such Puja pandal, you can imagine how disturbed I feel.
I find it difficult to get a wink of sleep at night. You will agree that after a sleepless night, nobody can do an honest day’s work.
You cannot protest. It will be perhaps against public sentiment. The local rowdies are there to bully you if you do so.
I should like to request every young citizen to be thoughtful and to refrain from using microphones indiscriminately.
23B, Haldarpara Road
Kolkata-700026
October 19, 2006.
Yours truly,
Nripendra Kumar Roy
4. noise pollution is created by an unauthorised factory in a residential area. Write a complaint to the editor of a newspaper.
The Editor,
The Telegraph,
Kolkata-700001.
Sir,
Residents of AD block at Salt Lake, particularly those with cardiac problems, have to contend with the problem of noise pollution created by a fabrication factory set up at AD 478.
This is in violation of the lease agreement that states that only residential buildings are to be constructed on these plots.
No action has been taken by the local civic authorities despite several complaints.
Through your esteemed columns, I would like to draw the attention of the Government to this matter.
2nd Feb 2006
Yours faithfully,
Prakash Sarma
AD 222, Salt Lake
Kolkata-700064
5. Write a letter to the Editor of an English daily complaining against the random cutting of roadside trees.
The Editor
The Statesman
Kolkata-700001
P.O. Panagar
Dt. Burdwan
6th April 2010
Sir,
Of late, there has been a sudden spurt of felling of roadside trees along the Panagar Ilambazar Road in the district of Burdwan.
On enquiry, it is learnt that P.W. D. has taken up widening of the road.
Cutting down trees, therefore, has become necessary. Needless to say that trees are useful and beautiful gifts of nature.
Loss of greenery causes environmental pollution. While widening of the road is welcome, felling of trees should be kept to the minimum.
Care should also be taken to compensate for the loss by planting as many trees as possible in new locations.
Through this column, I would invite the attention of the Government to this aspect of the road widening programme.
Yours faithfully,
A. Roy
6. Write a letter to the Editor of a newspaper about the problem created by polybags.
The Editor
The Times of India
Kolkata-700012
32, Motijheel Avenue
Kolkata-700074
5th January 2006
Sir,
Polythene bags or polyps are used extensively these days to carry food materials, groceries; fish, etc.
While these are very convenient to be used as carry bags, their disposal poses a great problem. Polybags are not bio-degradable. They neither decompose nor decay.
They cannot be destroyed even by burning. Since these are made from toxic chemicals, they are not safe for health.
Dumping them carelessly here and there creates lots of problems.
Drains and gully pits are choked by the thin films. Mixed with soil, they prevent the percolation of air and water into it-thus affecting agriculture.
Instances are there when children covering their heads playfully with polyps died gasping for breadth.
It is therefore high time that the government prohibited the use of polythene bags altogether. The ban should be strictly enforced.
Yours truly,
Sandip Roy
7. Write a letter to the Editor of a newspaper about the necessity of more pay and use of toilets in the city.
[Ponts: very few such toilets much inconvenience for elderly people and ladies, – people are forced to relieve themselves in any place – the municipal body must construct more pay and use toilets.]
The Editor,
The Times of India,
Kolkata-700012.
34, G Block, New Alipore,
Kolkata-700053.
4th February 2007
Sir,
The scarcity of public toilets and urinals creates a lot of inconvenience for the general public.
This is especially so for the ladies and the aged. In the absence of such facilities, people are often forced to relieve themselves by the roadside very much against their wishes.
I appeal to the municipal body to construct a sufficient number of pay and use toilets at important road junctions and parks.
NGOs may also come forward to offer their helping hands in this matter.
It will definitely give much relief to the general public and help in keeping the city sanitised and clean.
Yours truly,
S. Roy
8. Write a letter to the Editor of a newspaper complaining about the condition of the road in your locality.
The Editor
The Telegraph
Kolkata-700001
Patashpur
South 24-Parganas
3rd April 2006
Sir,
We, the residents of Patashpur, South 24-Parganas, shudder to think of the miseries awaiting us in the coming weeks.
The roads in our locality are in horrible condition even in the dry season.
They are full of ruts and potholes. In some places, they are so narrow that even two cyclists can hardly pass side by side.
The roads being non-metallic, they look like pools of water after a shower.
Hardly any repair works are taken up on the roads. In fact, they have become dangerous.
Just think of the unfortunate boys and girls who have to walk some 3 kilometres to attend school.
Sheer disgust and despair have compelled me to write this letter on behalf of the people in this area.
I hope that the authority will look into the matter and arrange to keep the roads in good condition.
Yours sincerely,
Ramen Mandal
9. Write a letter to the Editor of an English daily complaining about the irregular clearance of garbage in your locality by the Municipal Corporation.
The Editor,
The Statesman,
Kolkata-700001.
15, S.P. Mukherjee Rd.,
Kolkata-700026.
2nd July 2010
Sir,
The accumulation of garbages in the entire area near Kalighat Park has created an alarming situation.
Heaps of garbages piled up at the road corners have made life miserable.
The vast open drains, stagnant water in the low-lying areas and uncollected garbages all around have made the locality an ideal breeding ground for mosquitoes and flies.
It smells all around and disruption in the sewage system is feared owing to the accumulation of garbage.
Malaria and other infectious diseases may spread at any time. We have been trying to draw the attention of the local councillor to this insanitary condition, but have failed.
It is high time the authorities took effective measures and cleaned the whole area immediately.
Any further delay will prove to be disastrous.
Yours faithfully,
Sandip Sarkar
10. Write a letter to the Editor of a newspaper on reckless driving in cities and highways.
The Editor
The Statesman
Kolkata-700001
108, M. G. Road
Kolkata-700007
16th July 2007
Sir,
Recently with the increase in the traffic volume, the number of accidents has also increased.
On highways, lorries are a menace to slow-moving vehicles. In cities, buses, taxis and mini-buses are driven at breakneck speed causing much nuisance and terror to children and the old alike.
Hardly a day passes without any serious accident. The death toll is increasing annually mostly due to reckless driving. It seems the man behind the steering has little or no regard for the others.
I feel the police should take immediate steps to stop this hazard.
Yours faithfully,
Partha De Sarkar
11. Write a letter to the Editor of a daily on ticketless travelling.
The Editor
The Statesman
Kolkata-700001
Subhas Palli
P.O.New Barrackpore
24 Parganas,
North 15th September 2006
Sir,
Ticketless travelling has become the order of the day. The offender’s plea for the hike in fare does not hold good.
While some of the offenders are poor, most of them are salary earners.
There are also a few who encourage others not to buy tickets. They feel that travelling without tickets is their birthright.
This causes heavy loss to the railway exchequer. When confronted by the ticket checkers, these offenders do not hesitate to even manhandle them.
This creates lots of chaos and as a result honest and bonafide passengers suffer great inconvenience.
I would urge the authority to deploy more frequent mobile squads to put an end to this malpractice.
Yours truly,
Sushmita Mondal
12. Write a letter to the Editor of a newspaper expressing your reaction to TV programmes and commercial advertisements that have a bad effect on children.
The Editor,
The Telegraph,
Kolkata-700001.
Apsara Bldg.
7B, Lower Circular Road,
Kolkata-700019.
15. 3. 2006
Sir,
It is regrettable that the standard of most TV serials is very poor.
They cannot be enjoyed along with the family members, especially with the children.
Most of the serials do not have any creative message and they are boring.
Crime serials attract viewers for obvious reasons. Many young boys and girls died copying the tricks and actions shown in ‘Shaktiman”.
Such serials should be stopped immediately. The advertisements are packaged so attractively that children remain glued to the sets.
The authorities also fail to understand that an apparently innocent advertisement of a serial may have a negative impact on children.
In fact, commercial trends and advertisements are distorting our social values.
The authorities should think about it seriously and save the next generation.
Yours faithfully,
Rick Roy
Writing Skill Letter Writing Complaints Petitions And Official Letters
1. A letter to the local authority requesting for regular supply of kerosene oil.
The Block Development Officer,
Baruipur,
24-Pargana (S).
24th January 2006
Sir,
We have not had any supply of kerosene oil at Baruipur for the last ten days and this is causing great inconvenience to us.
The quantity we need is not much, but you are aware that it is an essential requirement for us.
The supply has always been irregular and this has reached an acute stage during the last fortnight.
We shall be grateful if you kindly see that there is a regular supply of kerosene at Baruipur.
Thanking you,
We remain,
Yours faithfully,
P. K. Mukherjee,
B. R. Sen and 40 other
residents of Baruipur
2. Travel by the Kanchanjangha Express has been made a problem by the vendors. Write a letter complaining to the General Manager, E. Rlys.
The General Manager,
Eastern Railways,
4, Fairlie Place,
Kolkata-700001.
Sir,
5th Feb. 2006
Travel by the Kanchanjangha Express is becoming more and more uncomfortable. Unauthorized vendors crowd the coaches of the Up train once it crosses Maldah.
They block the doors with sacks full of vegetables and rice. Worse, the travelling ticket examiner and personnel of the Railway Protection Force and the Government Railway Police pay no heed to protests by genuine passengers.
It is time something was done to put an end to this.
Yours faithfully,
Sanjoy Biswas
Ashrampara
Siliguri
3. You are in a hostel in a mosquito-infested place, where there are open drains, garbage, and stagnant water around.
Write a letter (in about 80 words) complaining to the civic authorities, so that they may take immediate steps for preventing the spread of Malaria and other infections. Your letter should include the following points:

To
The Chairman
Nalhati Municipality
Nalhati.
Sir,
I regret to inform you that the entire area near our hostel has become infested with mosquitoes.
Open drains and stagnant water in low-lying areas are their breeding grounds.
Huge piles of garbage also add to our suffering. It smells all around.
The lives of the local people have become miserable. Malaria and other infectious diseases may spread at any time.
I would, therefore, request you to take immediate measures such as regular draining out of the water, spraying of insecticides, and clearing of garbages to remove this unhygienic condition and prevent the spreading of diseases.
Yours faithfully,
Partha Mukherjee
4. Write a letter to the Headmaster of your institution to grant you four days’ leave for attending a marriage ceremony in your family. Mention your relationship with the person to be married.
The Headmaster
Bud Bud Boys’ High School
Bud Bud
Burdwan
Bud Bud
3rd August 2007
Sir,
I beg most respectfully to state that my sister’s marriage ceremony comes off on Tuesday next.
I shall be busy on that occasion and, therefore, I shall not be able to attend school from the 6th to the 9th instant.
I would, therefore, request you kindly grant me a leave of absence for those days only.
Yours obediently,
Sunil Saha, X
Sec. A.
5. Write a letter to the Postmaster of your local post office informing him of your change of address and requesting him to redirect all letters, parcels, money orders, etc. to your new address.
To
The Postmaster,
Kalighat Post Office
Kolkata-700026
5/1, Pratapaditya Road
Kolkata-700026
25th April 2006
Re: Change of address
Sir,
I would like to inform you that I have planned to change my residence and would shift to Jadavpur on the 1st of May next.
I would, therefore, request you to make a note of this and redirect all my letters, parcels, money orders, etc. to my new address furnished below.
Thanking you,
New Address:
15B, Regent Estate
Kolkata-700092
Yours sincerely,
P. K. Sarkar
6. Write a letter to the Postmaster about the non-receipt of a money order.
The Postmaster,
Picnic Garden Post Office,
Kolkata-700040.
39, Picnic Garden,
Kolkata-700039.
23rd Aug. 2005
Sir,
I sent a money order for rupees two hundred (Rs 200/-) only from your post office on 4th June last to my son.
Sri Sunil Roy, a student of B. E. College, P.O. Botanic Gardens, Howrah.
Receipt No. was 3012. I am sorry to learn that though two months have passed, the money has not yet reached him.
This sort of postal irregularity makes it very difficult for him to meet his expenses.
I request you to enquire into the matter immediately so that the M. O. can be traced and payment made to the addressee without further delay. Awaiting to hear from you and thanking you,
Yours faithfully,
Subodh Roy
7. A letter to the local Municipality requesting to improve the water supply condition in your town.
The Chairman
Bhadreswar Municipality
P. O. Bhadreswar
Manasatala
P. O. Bhadreswar
28th March 2005
Sir,
You are aware that in summer we face water scarcity every year.
Supply from the municipal taps becomes very meagre and we have to depend on ponds and wells for our household works.
As you know it is unsafe to use the water of the ponds even in the best of times.
Too much of such sources might lead to health hazards. We would request you to kindly consider the urgency of the situation and sink a few more tube wells in the town to meet our requirements.
Yours faithfully,
S. N. Roy,
P. K. Das and others
8. Write a letter to the manager of a hotel enquiring about the possibility of booking accommodation. Mention the booking dates and also enquire about the charges.
The Manager
Hill View Hotel
Simla
CJ-264, Salt Lake
Kolkata-700091
18th July 2005
Sir,
My friend Mr Aloke Biswas stayed in your hotel for a week last year during the Puja holidays. He highly recommended your hotel, and I write you this letter on his advice.
I have a plan to visit Simla with family this year from the 4th of October. I need two double- bedded rooms with attached baths for seven days.
Would you kindly let me know if such an accommodation is available during that period? Also please let me know the charges and other terms and conditions.
On hearing from you, I shall remit you for advance booking, and finalise my travel programme.
Hope to hear from you.
Yours faithfully,
Mrinal Roy
9. Write a letter to the Minister of Transport requesting him to run special school buses.
The Hon’ble Minister of Transport
Govt. of West Bengal
Writers’ Buildings Kolkata-700001
45A, Harish Mukherjee Road
Kolkata-700025
10th February 2005
Sir,
The school-going children face great difficulty to get into overcrowded buses and trams to attend school.
Sometimes they are to wait anxiously for a long time to get into one. They are sometimes even late in attendance for no fault of theirs.
These are causing much physical and mental stress and strain leading to tiredness. I, therefore, request you to run special buses for students on different routes during school hours.
This will definitely help the students to a great extent.
Yours faithfully,
Sabita De Sarkar
10. Write a letter to your Headmaster applying for a transfer certificate and testimonials.
The Headmaster
Bagha Jatin Boys’ High School
Kolkata-700032
4B, Naba Palli
Kolkata 700040
25th July 2006
Sir,
I have been a student of your school for the last five years and am now studying in class IX.
During this period, I have maintained a very good record in academic performance as well as in sports and games.
Official records of the school will testify to this. My father has already been transferred to Siliguri and I am to join him shortly.
I shall be grateful if you kindly issue me a transfer certificate and also a general testimonial which would be very helpful to me in securing admission to the new place.
Thank you very much,
Your most obedient student,
Ramendra Nath Mitra
Class IX, Section A
Writing Skill Letter Writing Applications
Specimens
1. Wanted a few young hard-working technical assistants for a Kolkata-based firm. Candidates should be at least science graduates. Sportsmen will be given preference. Write in confidence to S. Sen and Co., 5, College Street, Kolkata-700012. Write an application in response to the above advertisement giving your
- Name, Father’s Name, Age And Address
- Educational Qualification.
- Experience
- Additional Information (If Any) E.G., Performance As A Sportsman
Answer:
Messrs S. Sen & Co.,
5, College Street,
Kolkata-700012.
55, M. G. Road,
Kolkata-700007.
22 March 1997
Sirs,
With reference to your advertisement in today’s The Statesman for some technical assistants, I beg most respectfully to apply for one of the posts.
A statement of my qualifications along with a few testimonials is attached for your kind perusal.
Should you require any further information about me, I would be glad to furnish you with it myself or refer you to some respectable gentlemen who know me intimately.
Yours faithfully,
Amulya Kumar Mukherjee
Writing Skill Letter Writing Bio-data
Name: Amulya Kumar Mukherjee
Father’s name: Sri Anath Kumar Mukherjee
Address: 55, Mahatma Gandhi Road, Kolkata-700007.
Date of birth: 4th July 1970
Educational qualifications:

Experience:
- Worked as a technical trainee for 2 years with Messrs Bird & Co., Calcutta.
- At present serving as a Technical Assistant in the Engineering Section of Messrs Martin & Co., Calcutta for the last 5 years.
Other qualifications:
Represented the University of Calcutta in Inter University cricket and football tournaments for 3 years.
3. Suppose the advertisement given below appeared in the Statesman. You are interested in learning Spoken English. Write an application stating your educational background, age, address, etc.
Unique opportunity for learning Spoken English from our Institute.
Our students are highly placed in different offices and professions.
Please write to –
Vivekananda Institute of English
17, Bidhan Sarani
Kolkata-700006
The Principal,
Vivekananda Institute of English,
17, Bidhan Sarani,
Kolkata-700006
CJ 264,
Salt Lake City,
Kolkata-700091.
July 2, 2009
Sir,
In response to your advertisement in The Statesman dated 29th June last, I am writing this letter.
I intend to learn Spoken English and would, therefore, like to take up the course at your Institution.
I am 15 and I read in class X of V.B. Memorial School, Bidhan Nagar. I generally score 75% marks in English in the school examinations.
I would request you to intimate me of the fees payable and the usual class hours. Upon hearing from you, I shall contact you for finalising the matter.
Looking forward to hearing from you,
Yours faithfully,
Samar Ganguly
3. Houses and Flats to let. Areas-Ballygunge, Jodhpur Park. 2/3 bedroom flats. Box No. 21, The Statesman, Kolkata-700001.
Read the advertisement and write a suitable letter to the advertiser requesting him to supply the following information:
- Total floor area
- Distance from the main road
- Distance from the market
- Monthly rent
- Convenient date for inspection
- Other terms and conditions
The Advertiser
Box No. 21
The Statesman
Kolkata-700001
5A, B. T. Road
Kolkata-700048
18th July 2005
Sir,
This has a reference to your advertisement in the paper for letting out houses and flats.
I am looking for a flat for rent in the Ballygunge area for my use.
I am an executive in a Govt. of India undertaking with a small family comprising my wife, one child and my mother.
I would like to have a three-bedroom flat on rent in the Ballygunge area, and would request you to send me the following details:
- The total floor area of the proposed 3-roomed flat, room sizes, etc. and its location
- Distance from the main road and the market
- Monthly rent.
I would also like to inspect the flat on any day convenient to you. Other terms and conditions, if any, may also be communicated.
Thanking you and awaiting an early reply,
Yours faithfully,
Sadhan Gupta
4. Write an application in response to the following advertisement.
Wanted a typist having knowledge of accountancy and proficiency in English. Apply to Box No. 4881, The Statesman, Kolkata-700001.
Add your
- father’s name
- address
- qualifications:
- general
- professional
- age
- present salary
- expected salary
The Advertiser
Box No. 4881
The Statesman
Kolkata-700001
26, Chetla Central Road
Kolkata-700027
3rd May 2003
Re: Your advertisement in The Statesman for a typist
Sir,
In response to your advertisement in The Statesman of 27th April for a typist, I wish to offer myself as a candidate for the post.
A short bio-data of mine is enclosed for your kind perusal.
I hope you will kindly consider my application favourably and give me a chance to serve you.
Thanking you,
Yours faithfully,
Mrinal Kundu
Bio-Data
Name: Mrinal Kundu
Father’s name: Late Sujoy Kundu
Address: 26, Chetla Central Road, Kolkata-700027
Date of birth: 15th Jan. 1975
Educational qualifications: General
- Passed Madhyamik from Chetla Boys’ H. S. School in 1990 and was placed in Second Division with 56% marks in aggregate.
- Passed Higher Secondary Examination from the same school in 1992 and was placed in Second Division with 57% marks in aggregate.
- Passed B. Com. from Ashutosh College in 1994.
- Professional: Learnt typing and shorthand from Linkman Institute, Rash Behari Avenue, for one year.
- Basic course in computer operation from Lakhotia Computers. Have a working knowledge of M. S. Words.
Experience: I have nearly 7 years of office experience as follows:

My responsibility includes taking dictation from sales managers, typing out the same, keeping office records in order and maintaining office accounts.
I also have to draft office letters to different customers to the satisfaction of our officers.
Salary expected: Rs. 10000/- per month.
5. The following advertisement appeared in an English daily in Kolkata. It reads:
A lady teacher offers special coaching in English for students of classes IX and X at her home in Salt Lake. Small batch, reasonable fees and personalised attention. Write Box-2513, The Statesman, Kolkata-700001.
Suppose you are weak in English. You want to avail yourself of this coaching facility. Write a letter in this context within 70-75 words.
The Advertiser
Box 2513
The Statesman
Kolkata-700001
AC 210, Sector 1
Salt Lake City
Kolkata-700091
3rd July 2006
Madam,
In response to your advertisement in The Statesman offering special coaching in English, I am writing this letter.
I am a student of class IX of V. B. Memorial School, Bidhan Nagar. I am a little weak in English and hence need your coaching.
I would request you to intimate me of the fees payable and the date and time when I can join your coaching school.
I look forward to hearing from you.
Yours faithfully,
Swapna Ganguly
Question 5. The following advertisement appeared in an English daily in Kolkata. It reads:
A lady teacher offers special coaching in English for students of classes IX and X at her home in Salt Lake.
Small batch, reasonable fees and personalised attention. Write Box-2513, The Statesman, Kolkata-700001. Suppose you are weak in English. You want to avail yourself of this coaching facility. Write a letter in this context within 70-75 words.
The Advertiser
Box 2513
The Statesman
Kolkata-700001
AC 210, Sector 1
Salt Lake City
Kolkata-700091
3rd July 2006
Madam,
In response to your advertisement in The Statesman offering special coaching in English, I am writing this letter.
I am a student of class IX of V. B. Memorial School, Bidhan Nagar. I am a little weak in English and hence need your coaching.
I would request you to intimate me of the fees payable and the date and time when I can join your coaching school.
I look forward to hearing from you.
Yours faithfully,
Swapna Ganguly
6. Suppose you are looking for a part time job to support your education.
Write an application to the Manager, S.K. Enterprise, Kolkata for a job in the accounts section in measure time 3 hours daily.
The Manager
S.K. Enterprise
Kolkata-700012
36/1, Nandan Road
Kolkata-700025
Sept. 9, 2009
Sir,
Understanding that you are looking for a part-time hand in your accounts section, I beg to offer myself as a candidate for the post.
I passed both the Madhyamik and H.S. Examinations in First Division and took my B.Com degree in 2006.
I am at present continuing my M.Com. course at Calcutta University.
I am seeking a part-time job to support my education. I can offer services for a period of 3 hours daily at convenient schedules.
I am 20 and belong to a respectable family.
I hope, you will kindly consider my application and give me an opportunity to serve you.
Yours faithfully,
Pranab Kr. Sarkar
7. Read the following advertisement and send a response to it.
Applications are invited from trained graduate teachers in: Computer Science, Mathematics, English,Science.
Apply within seven days to the Principal, J. R. High School 10, River Side Road, Howrah 711204.
The Principal
J. R. High School
10, River Side Road
Howrah-711204
15/1, Baghbazar Road
Kolkata-700004
14th Sept 2004
Sir,
In response to your advertisement in The Statesman of yesterday for trained graduate teachers in English, I beg to offer myself as a candidate for the job.
I passed the Higher Secondary Examination (Arts) in 1989 in First Division from South Point School, and took my B. A.
degree in 1992 with Second Class Honours in English from Jadavpur University.
I completed my Masters in 1994 with a high Second class Honours in English from Jadavpur University.
In the Higher Secondary Examination, I got more than 66% marks in English. I also have done my B. Ed. from Calcutta University with 62% marks.
As to practical experience, I have been the senior teacher of English and History of Baghbazar High School since 1997.
My record of service will be manifest from the testimonials attached hereto.
I am 32 and belong to the respectable family of Baghbazar. I may assure you of a careful and satisfactory discharge of my duties if I am favourites with the selection
Yours faithfully
Pranab Roy
8. Here is given a notice below that you have come across on the school notice board:
Topic:
A Debate Competition
The New Millennium: A Movement towards a bright future. Open to school students of classes IX and X
Last date of entry: December 30, 2004
Applications for entry to the competition duly forwarded by the Head of the Institution must reach the following address by the date mentioned above.
The Secretary,
Debate Society
School Debate Contest
72 Park Street,
Kolkata-700016.
Now write an application as one willing to join the contest stating your age, class and name of your school.
The Secretary,
Debate Society,
School Debate Contest,
72, Park Street,
Kolkata-700016.
(Through the Headmaster, R. K. Mission Boys’ Home High School)
Sir,
R. K. Mission Boys’ Home Hostel,
Rahara.
December 15, 2004
I am writing this letter in response to your notice in the school notice board regarding the Debate competition.
I wish to take part in the competition and would, therefore, request you to enlist my name.
I am 15 years old and a student of class X of R. K. Mission Boys’ Home High School, Rahara.
I shall be glad if you kindly send me the following information:
Yours faithfully,
Rabin Sarkar
Hope to hear from you soon.
9. You are interested in a trip to Digha. Study the following information and write for booking a 4-seated room in the Youth Hostel. Do not forget to mention dates.
Accommodation at DIGHA was arranged by the West Bengal Department of Tourism. Rate Rs. 20 per bed. For booking and details please contact Assistant Tourist Officer, Tourist Reception Centre, Digha.
The Assistant Tourist Officer,
Department of Tourism,
W. B., Digha, Midnapore.
133N, A. P. C. Road,
Kolkata-700009.
7. 10. 1996
Dear Sir,
This is to inform you that we, the four members of the Democratic Youth Federation of India, keenly desire to visit Digha on the 24th of this month.
Our visit there will be for a week. I shall be glad if you kindly book a 4-seated room in the Youth Hostel. Early confirmation is solicited.
Thanking you,
Yours truly,
K. Sanyal
10. Write an application in response to the following advertisement:
A leading pest control company needs Sales personnel on a temporary basis. Good remuneration. Apply within seven days along with a passport-size photograph to Box 2114, The Statesman, Kolkata-700001.
The Advertiser
Box No. 2114
The Statesman
Kolkata-700001
Mitra Sadan
Sonarpur
South 24 Parganas
18.1.97
Ref: Your advertisement in The Statesman on 12. 1. 97
Sir,
In response to your advertisement in the paper for Sales personnel, I beg to apply as one of the candidates.
My bio-data and a passport-size photograph are enclosed.
I hope I shall be able to satisfy you with my sincere work if you kindly favour me with selection.
Thanking you and waiting for your favourable consideration.
Yours faithfully,
Moni Mohan Mitra
Writing Skill Letter Writing Bio-data
Name: Moni Mohan Mitra
Address: Mitra Sadan, Sonarpur, South 24 Parganas
Academic qualification: Madhyamik Examination in 1991 from St. Andrews School-1st Div. H. S. in 1993 from the same school-2nd Div.
Passed B. Com. from City College in 1995
Date of birth: January 5, 1975
Health: Good
Experience: Nil
11. Read the following advertisement carefully-
Banga Sanskriti Sammelan,
Kolkata,
Will organise a
Cultural competition in the Maidan for Students up to class X. Apply to the Secretary, 4 Baranasi Ghosh St., Kolkata-700006
You want to take part in the competition. Write to the Secretary requesting him to inform you of the time, place, items, etc.
The Secretary,
Banga Sanskriti Sammelan,
4, Baranasi Ghosh Street,
Kolkata-700006.
Biswas Lodge, 4, B. B.
Biswas Street, Kolkata-700004
Nov. 8, 2005
Sir,
Your advertisement in today’s The Statesman does not convey any information on the proposed competition.
I am eager to take part in the competition. Kindly, therefore, let me know the following details at an early date
- The items and item-wise time.
- Venue of the competition.
- Basis of age group, if any.
- Entry fee.
- Any special rules or terms laid down by you.
- Method of enlistment of the name.
An early reply is solicited.
Thanking you,
Yours truly,
Arun Biswa